51°µÍø

For reference, check the Appeal of a Final Grade section in the Loyola Graduate and Undergraduate Catalogues. This policy was implemented at the start of the Fall 2012 semester.

Instructions
Types of Grade Changes
Timeline for Grade Changes

Instructions

• To locate the Electronic Change of Grade Form
  • The Initial/Change of Grade Form will be available online through Self-Service > Daily Work> Change of Grade
• Additional support is available at The Office of the Registrar
• Located at the Evergreen Campus, Maryland Hall 148
• Call 410-617-2263 for further assistance

Typical Office Hours:

Monday - Thursday 8:30AM-5PM
Friday 8:00AM- 4:30PM

Types of Grade Changes

Initial Grade

• All grades submitted via Self-Service are considered initial grades. This also includes changing a grade from a (GL) or an (NR) to a letter grade.
• Incomplete grades prior to expiration are accepted as an initial grade.

When submitting a manual initial grade we require instructor e-signature only on the new change of grade eForm.

Incomplete Grade

• Incomplete grades, unlike GL grades, automatically convert to an F at 12:00AM (midnight) after the expiration date.
• An expired Incomplete is defined by the Loyola catalogue as a verified grade of F. Therefore, it is subject for further review before a change can be made.

An expired incomplete will require:

• Instructor e-signature
• Department Chair e-stamp
• Dean e-stamp IF: the instructor is also the Department Chair
• The completion date for the incomplete grade is later than July 1, 2026 for Undergraduate students.

           OR

• The completion date for the incorrect grade is later than two weeks after the completion of the course for Graduate students.

Graduating Seniors cannot be assigned an incomplete grade.

Computational Errors

All computational errors require Instructor and Department Chair e-signatures. (This applies whether the student or the faculty member identified the error) Dean e-stamp may also be required.

Appeal of Final Grade 

Requires:

• Instructor e-signature
• Department Chair e-stamp
• Academic Dean e-stamp
• No grade may be appealed after the student graduates from 51°µÍø
• Grade Appeals will not be accepted after June 24, 2026 for non-graduating students.

Timeline for Grade Change

Student

• Students have 10 business days from the start of the Summer 2026 semester to submit their written request to the instructor for Spring 2026 grade changes.
• For Spring 2026, all students must submit their request(s) no later than June 10, 2026.

Instructor

• Instructor have 10 business days to report back to the student and the Department Chair of his/her decision to grant or decline the grade change.
• The 10 business days start when the instructor receives the request from the student, which means within the student's 10 business days.
• For Spring 2026, the instructor must submit the Change of Grade Form to the Office of the Registrar no later than June 24, 2026.

According to the policy, the Office of the Registrar cannot accept a change of grade after June 24, 2026, for Spring 2026.

May Graduation

Graduation date is May 16, 2026

All grades are final on Graduation Day and may not be changed once the degree is posted.

Appeal of Final Grades for Graduating Students Only

Tuesday prior to Graduation - May 12, 2026

• This is the last day for final grades to be turned in to the Office of the Registrar.
• All final grades are due by 12:00pm (noon) on Tuesday, May 12, 2026
• May 12, 2026 is the last date all graduating can appeal their grades.

This includes:

• Grade Appeals
• Computational Errors
• Requested Grade Changes

Graduating Students

• Undergraduate seniors
• Graduate students

Graduating students must their instructors of potential grade changes in writing, no later than 12:00pm (noon) on Tuesday, May 12, 2026. 

Faculty Members

• Faculty members must submit a Change of Grade eForm and have the proper approval(s) for a graduating student before 12:00pm on Friday, May 15, 2026. 
• No grade changes will be processed after 12:00pm on Friday, May 15, 2026.

All grade are final for graduating students after 12:00pm on Friday, May 15, 2026.

Type of Grade Changes

Initial Grade

• Initial Final Grade
• Midterm Grades
• NRs and GLs

Requires

• Instructor e-signature only

This applies to both Midterm and Final Grades

Incomplete Grade

Requires

• Instructor e-signature only if the incomplete has not expired.
• If the incomplete has expired then the F is considered a verified grade.
• Expired incompletes require:  
  • Instructor e-signature
  • Department Chair e-stamp
• If the Chair is the instructor, then the Dean e-stamp is required.

Final Grade Change: (including)

• Computational Errors (This applies whether the student or the instructor pointed out the error)
• Instructor e-signature and Department Chair e-stamp
• Dean e-stamp is required when the Instructor is also the Department Chair.

Computational errors do not require a student's written request for a change of grade.

Grade Appeals

• An Official Grade Appeal occurs when the student is not satisfied with the instructor's decision to decline his or her request for a grade change.
• Instructor e-signature
• Department Chair e-stamp
• Dean e-stamp

This policy is updated every semester. Last updated 4/7/26